PMINDIA

(i)

The particulars of its organization, functions & duties

The Prime Minister’s Secretariat was set up on 15.08.1947 and it was later renamed as Prime Minister’s Office w.e.f. 28.03.1977.

Under the Government of India (Allocation of Business) Rules, 1961, the Prime Minister’s Office (PMO) provides secretarial assistance to the Prime Minister.

PMO is headed by the Principal Secretary to PM. Presently there are 122 Gazetted and 281 Non-Gazetted posts in PMO (excluding the personal staff of Prime Minister/Minister of State/National Security Advisor and former Prime Ministers).

The main premises of PMO is located in the South Block. However, certain branches are located at Rail Bhavan (RTI Section) & Parliament House (Parliament Section). It also functions from the Prime Minister’s House at 7, Lok Kalyan Marg (7 LKM).

Organization Structure of PMO [ 636KB ]

(ii)

The powers & duties of its officers and employees

Work distribution in PMO [ 4529KB ]

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability.

The Prime Minister’s Office (PMO) provides secretarial assistance to the Prime Minister inter-alia assisting, as required, for decisions on proposals received.

Instructions contained in Manual of Office Procedure   [ 891KB ] are followed.

The subject-matter of files required to be submitted to the Prime Minister depends on whether he is holding direct charge of the Ministry or whether there is a Cabinet Minister or Minister of State (Independent Charge) in charge of the Ministry. In the case of the latter, most matters are dealt with by the Cabinet Minister/Minister of State-in-charge. The cases where the Prime Minister is the Minister-in-charge, and all such matters requiring Ministerial approval, authority for which is not delegated to the concerned Minister of State/Deputy Minister, are submitted for orders of the Prime Minister.

Important policy issues, as per the Government of India (Allocation of Business) Rules, 1961 and the Government of India (Transaction of Business) Rules, 1961 and various other Rules are submitted to the Prime Minister for orders or information.

(iv)

The norms set by it for the discharge of its functions.

As the head of Council of Ministers, the Prime Minister presides over Cabinet meetings and discharges its functions as prescribed in the Constitution of India, Government of India (Allocation of Business) Rules, 1961 and Government of India (Transaction of Business) Rules, 1961.

Instructions contained in the Government of India (Allocation of Business) Rules, 1961 , the Government of India (Transaction of Business) Rules, 1961 and Manual of Office Procedure [ 891KB ] are followed during discharge of functions of PMO.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

The rules/regulation etc. as applicable to Central Government Employees/All India Service Officers and Central Government Offices are used for discharging of its functions. For illustrative list, please click here [ 419KB ]

(vi)

A statement of the categories of documents that are held by it or under its control

Apart from the matters like administration of Prime Minister’s Office, public grievances, PMNRF etc, the issues which are received in PMO for information/comments/orders of Prime Minister originate in some other Ministry/Department, Cabinet Secretariat, State Government and other organization.

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

As the policies are formulated and implemented by respective Ministries and Departments, consultation with members of public in regard to formulation of implementation of policy is to be undertaken by the respective Ministries/Departments.

Any feedback/suggestions/grievances can be sent to PM/PMO using the interactive page link-“Interact with Hon’ble PM”.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

(ix)

A directory of its officers and employees

Directory of key officials of PMO

The directory of employees has been covered under the next column i.e. column (x) on details regarding monthly remuneration received by them.

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

Monthly remuneration (pay and allowances) of all the employees. [ 6054KB ]

Pay and other allowances of PM/MoS(PMO) are given as per the provisions of “The Salaries and allowances of Minister Act, 1952” as amended from time to time.

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

There is no agency under the administrative control to which budget is allocated from PMO.

(i) Detailed Demands for Grants for the year 2014-15, 2015-16, 2016-17 and 2017-18 [ 519KB ] .

(ii) Detailed Demands for Grants for the year 2018-19 [ 274KB ] .

(iii) Details of Budget/Expenditure for the F.Y. 2018-19 and Budget Estimates for the F.Y. 2019-20 [ 11KB ]

(iv) Monthly expenditure for 2015-16 [ 479KB ] .

(v) Monthly expenditure for 2016-17 [ 465KB ] .

(vi) Monthly expenditure for 2017-18 [ 405KB ] .

(vii) Head-wise Monthly expenditure for the financial year 2018-19. [ 19KB ]

(viii) Details of Expenditure for the F.Y.2019-20, Budget Estimates & Revised Estimates for the F.Y.2020-21 and Budget Estimates for the F.Y.2021-22. [ 313KB ]

(ix) Details of Actual Expenditure for the F.Y.2020-21, Budget & Revised Estimates for F.Y. 2021-22 and Budget Estimates for the F.Y. 2022-23 [ 524KB ]

(x) Details of Actual Expenditure for the F.Y.2021-22, Budget & Revised Estimates for F.Y. 2022-23 and Budget Estimates for the F.Y. 2023-24 [ 816KB ]

(xi) Details of Actual Expenditure for the F.Y.2022-23, Budget & Revised Estimates for F.Y. 2023-24 and Budget Estimates for the F.Y. 2024-25 [ 337KB ]

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

There is no subsidy programmes in PMO.

(xiii)

Particulars of recipients of concessions, permits or authorisations granted by it

NIL

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form

As available on the website of PMO.

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

Prime Minister’s Speeches and Statements are
made public through PIB and PMO’s website and official social media accounts:   Tweets   and  Facebook

Any feedback/suggestions/grievances can be sent to PM/PMO either by post or using the interactive page link, “Interact with Hon’ble PM”.

Citizens can also send their grievances to the Prime Minister through various means viz. by post (Prime Minister’s Office, South Block, New Delhi, Pin – 110011), by hand – at PMO Dak Counter or by Fax (011-23016857).

Citizens making telephonic inquiries about status of their letters sent to the Prime Minister can dial the facilitation number 011-23386447 and inquire about status of their letters/grievances.

For the purpose of registering online Public Grievance there is a provision of a link on the PMO’s website under the heading ‘Write to the Prime Minister’. On clicking the link , the citizen is guided to CPGRAMS page where the grievance is registered and after due registration, a unique registration number is generated. The citizen also has an option of uploading relevant documents related to the grievance/complaint/suggestion.

Status of grievance can be tracked through internet at CPGRAMS Web Portal by using the unique grievance registration number.

The procedure regarding obtaining information under the RTI Act is available here

(xvi)

The names, designations and other particulars of the Public Information Officers

(xvii)

Name, Designation and address of Nodal Officer designated to receive and decide on notices under section 80 of CPC relating to PMO.

Shri Chirag M. Panchal, Under Secretary, is the Nodal Officer to deal with Litigation/Notice received under Section 80 of CPC in respect of PMO and his address is as under: Room No. 236-B, South Block, New Delhi.

(xviii)

Such other information as may be prescribed

(i) Website of PRAGATI
(ii) PMG website
(iii) PM India website
(iv) Transparency Audit of Disclosures u/s 4 of the Right to Information Act as incorporated in the CIC Annual Report

1.1 of DoPT guide lines

Information Related to Procurement.

Procurement made by public authorities including publication of notice/tender enquiries and details of bid awards including names of the supplier in respect of procurements made Rs 10 lakhs or more.

All procurements in PMO are made in accordance with the General Financial Rules and guidelines laid down by the Department of Expenditure.

No such items having value of Rs. 10 lakh or more has been procured by PMO during the financial year 2017-18.

1.2 of DoPT guide lines

Public Private Partnership:
Details of the PPPs contract/concession agreement including Special Purpose Vehicle (SPV), if public services are proposed to be provided through Public Private Partnership.

NIL

1.3 of DoPT guide lines

Transfer Policy and Transfer Orders

Officers/Staff in PMO are appointed and posted by DoPT/MHA/ MEA. It is regularly updated through “the directory of employees”.

1.4 of DoPT guide lines

RTI Applications/First Appeals and their replies

“Some RTI Queries and their replies” [ 1817KB ]

1.5 of DoPT guide lines

CAG & PAC Paras and the Action Taken Reports

There are no CAG & PAC paras regarding PMO.

1.6 of DoPT guide lines

Citizens Charter

Not applicable for PMO as no civic service is directly provided.

1.7 of DoPT guide lines

Discretionary and Non-discretionary grants.

All discretionary and Non-discretionary grants/allocations to State Governments/ NGOs/Other institutions by Ministry/Departments.

The details regarding PM National Relief Fund is available here and National Defence Fund is available here

The details regarding the National Defence Fund is available at here

1.8 of DoPT guide lines

Tours undertaken by PM and officials of the level of JS and above

Details of foreign visits of Hon’ble PM since 26.05.2014 including details of expenses incurred on chartered flights.

Detailed Demand for Grants of Ministry of Home Affairs-Maintenance of PM’s aircraft-other charges.

Details of foreign visits of former PM (Dr. Manmohan Singh) [ 1434KB ] including details of expenses incurred on chartered flights.

Details of foreign visits of former PM (Shri Atal Bihari Vajpayee) [ 493KB ] including details of expenses incurred on chartered flights.

Domestic tours of PM: The expenses on domestic visits of PM are met out of the budget of Ministry of Defence. List of domestic visits of PM from 26.05.2016 along with duration is available on PMO website.